Payments & the clearing account

A Webflow order is already paid by the time it reaches you: the customer checked out and was charged. Xaldro can show that in your books so invoices do not sit as unpaid receivables.

Two possible outcomes

When an order posts, the invoice is created approved. What happens next depends on whether you mapped a clearing / bank account in Settings:

• Clearing account mapped: Xaldro records a payment against the invoice into that account, dated the order date, so the invoice shows as Paid.
• No clearing account: the invoice stays awaiting payment (an open receivable). You mark it paid yourself, or match it against your bank feed.

An order with a zero total (fully discounted) gets no payment, because nothing is owed.

What a clearing account is

A clearing account (sometimes called "undeposited funds" or a "Stripe/PayPal clearing" account) is where money sits between the customer paying and the cash landing in your bank. Recording the payment there, rather than straight to your main bank account, keeps your bank reconciliation simple:

1. Xaldro marks each invoice paid into the clearing account.
2. When your payment processor pays out to your bank (often several orders at once, minus its fee), you match that one deposit against the clearing account and record the fee.

The clearing account then nets to zero once every payout and fee is recorded.

Which account to pick

• If you use Stripe, PayPal or similar, a dedicated clearing or undeposited funds account fits best.
• You can map your main bank account instead; invoices still show Paid, but your bank reconciliation then has to match each order on its own.
• If you are unsure, ask your accountant. It is a one-time setting.

Refunds use the same account

When a paid order is refunded in Webflow, the money went back to the customer, so Xaldro pays the refund out of the same clearing account. See Refunds & edited orders.

Payments are not doubled

Each payment carries a fixed key per order, and Xaldro only pays what is still open on the invoice, so retries and repeated webhooks do not record a second payment.

About processor fees

Xaldro records the amount the customer paid. It does not deduct Stripe or PayPal fees; record those when the payout reaches your bank.

Invoices showing unpaid when you expected them paid usually means no clearing account was mapped when they posted. Map one in Mapping your accounts; invoices posted before that need to be marked paid in your accounting system.