Payments & the clearing account

A Webflow order is already paid by the time it reaches you, the customer checked out and their card was charged. Xaldro can reflect that in your books so invoices do not sit as unpaid receivables forever.

Two possible outcomes

When an order syncs, the invoice is created approved. What happens next depends on whether you mapped a clearing / bank account in Settings:

• Clearing account mapped , Xaldro records a payment against the invoice to that account, so the invoice shows as Paid. Your books reflect money received.
• No clearing account , the invoice is left as awaiting payment (an open receivable). You would then mark it paid yourself, or reconcile it against your bank feed.

Most stores map a clearing account so invoices land as Paid automatically.

What a clearing account is

A clearing account (sometimes called "undeposited funds" or a "Stripe/PayPal clearing" account) is where money sits between the customer paying and the cash actually landing in your bank. Recording the payment there, rather than straight to your main bank account, keeps your bank reconciliation clean:

1. Xaldro marks each invoice paid into the clearing account.
2. When your payment processor pays out to your bank (often several orders at once, minus its fee), you reconcile that single deposit against the clearing account.

That way the clearing account nets to roughly zero, every order is accounted for, and your bank feed still reconciles, which is exactly how accountants like it.

Which account to pick

• If you use Stripe, PayPal or similar, a dedicated clearing or undeposited funds account is ideal.
• To keep it simple, you can map your main bank account instead, invoices show Paid there, but your bank reconciliation then has to match each order individually.
• If you are unsure, ask your accountant, this is a one-time setting.

Payments are never doubled

Each payment is recorded with an idempotency key, so retries and duplicate webhooks never record a second payment. One order, one invoice, one payment.

About processor fees

Xaldro records the order total the customer paid. It does not deduct Stripe or PayPal fees, those are a separate expense you record when the payout hits your bank. Keeping the payment equal to the order total is what lets every invoice reconcile to the cent against Webflow.

Invoices showing unpaid when you expected them paid almost always means no clearing account is mapped. Set one in Mapping your accounts and retry, then mark any historical ones paid in your accounting system.